5 Segmented Lists Every Salesperson Needs

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5 Segmented Lists Every Salesperson Needs

If your position involves sales, it’s essential that you have a good grip on your pipeline.

The fuller and more organized your pipeline, the more dollars that will flow through it.

Unfortunately, keeping a pipeline organized can be a challenge in itself.

That’s why it’s important to segment your leads and customers with lists.


Just like marketers use lists to segment contacts for email marketing purposes, salespeople need to segment their leads, as well as customers.

Doing so will allow you to have a quick view of what leads are on your plate, as well as what customers you can convert into more revenue through upselling new products/services.

What you’ll learn about segmented lists in this post

In this post, I’m going to share a few vital lists to better organize your leads and customers as a salesperson.

Important Note:

This post assumes you use a CRM (Customer Relationship Management) tool.

Our team uses Hubspot’s CRM in conjunction with Hubspot’s marketing tool. That said, your CRM may look a little bit different, but the same principles will still apply! A

few other recommended CRMs:


Before we dive into creating salesperson lists, you need a Service Level Agreement (SLA) between your marketing and sales team.

What An SLA Is And Why You Need One

In this case, an SLA is the agreement created between your marketing and sales team that not only defines what a qualified lead looks like, but also quantifies how many leads marketing needs to produce in order to achieve the desired revenue.


This is important because, without one, your sales team will be pleading with marketing for sales qualified leads (SQLs), and marketing will be complaining about how sales isn’t closing the leads they send.

Once your marketing and sales team are playing nicely, you can begin segmenting lists in your CRM.

Here are some of the lists you’ll need.

  1. Target accounts

  2. Inbound leads

  3. Monthly lead visitors

  4. SQLs

  5. Customers

List #1: Target Accounts

Chances are, you don’t have all the inbound leads that you need (yet).


So that’s why it’s important to create a list of target accounts – companies/people whom you believe would be a good fit to buy your services or products.

When Flight Media first started, every customer came from word-of-mouth or from our website (ebook downloads, consult requests, etc.) You might operate that way right now, too.

But what happens when you want to intentionally grow quicker or the referrals and inbound leads are low? You create a list of target accounts, a sales cadence, and go after them.

To create a Target Accounts list, you first need to create the systematic criteria that needs to be met.

For example, if you’re selling managed IT services, you might require the following:

  • Title: CEO, Owner or CTO

  • Company Size: 10+ employees

  • Location: Denver, CO or Phoenix, AZ

  • Revenue: $1 million+

  • Industry: Healthcare, Education or Insurance

With the above list, you would begin a hunt to find companies and people who meet that criteria.

We’re huge fans of using LinkedIn to do that.

Because it allows you to search based on that criteria, and once you connect with someone, it’ll allow you to export their email, name, title, etc., into your CRM.

Once you have the information of your target accounts, you’ll upload it to your CRM, assign the lead to yourself, tag them as a “target account,” and begin going after them (via emails, calls, social media, etc.).

In Hubspot, we add them to a card-like list that looks like this for each salesperson.


Having this list will keep your target accounts top-of-mind.

Pro tip:

Review them every day and keep moving them through your sales cadence.


You may put them in an email list or a custom CRM-filtered view as well. (I’ll offer more examples of email lists or custom views in other lists below.)

List #2: Inbound Leads

While target accounts are a colder list, your inbound leads list will be a bit warmer.

Your inbound leads will be comprised of all online lead generation, from people who give you their information for things like:

  • Ebooks.

  • Whitepapers.

  • Infographics.

  • Webinars.

  • Case Studies.

  • Free Consultations.

  • Referrals.

Whenever a lead fills out information, they should automatically be assigned to a salesperson. (If you have multiple salespeople, most CRMs will allow you to “round-robin” the leads so each salesperson gets their fair share.)

To create this list, do a search in your CRM’s contact database for all “leads” assigned to you. If possible, save the view of this search for quickly referencing in the future.


Best Practice:

If you’re working an inbound lead and they become inactive, move their tag or lifecycle stage back to a regular subscriber/contact. Do not keep inactive leads in your list! (Because it’s easy to do...)


List #3: Monthly Lead Visitors

What’s better than a warm lead? A hot one, of course!


When one of your inbound leads visits your website while they’re in your Inbound Leads List, how valuable would that be to you or another salesperson?

Probably VERY valuable. So create a segmented list for it.

Important Note:

Not every CRM or marketing software will give you the luxury to use this feature.

Hubspot and Active Campaign do, so we’re huge fans of these types of tools. If you don’t have a CRM that does, you can skip to list #4.

  1. Run a search in your CRM for all “leads” assigned to you who have visited your website this month.

  2. Save the search.

It’ll give you a constant overview of what your leads are doing and when -- which is pure gold.

In the below example, one of our sales guys has 24 of his active leads who have visited Flight Media’s website this month.

Meaning, he has 24 much hotter leads than the ones who haven’t even peeped at our website.


Did they just visit your pricing or services page? Call and find out!

Did they read a blog? Shoot them an email that is similar to the topic they read to add value.

Did they visit your free consultation page, but not fill out the form? Call and email them.

As you can see, knowing when and where your leads are is extremely useful for moving them down your pipeline.

List #4: SQLs

When a target account or an inbound lead finally picks up the phone, books an appointment, or takes that “next step,” you move them into the Sales Qualified Lead (SQL) list.

For Flight Media, someone gets shifted into this list when we get the first appointment on the books.

These are people who have a much higher likelihood of converting into customers.

Wherever the line in the sand is for you, it’s important that you have this list, because it’s going to be your top priority to push these people through the bottom of the funnel – seeing as they’re the closest to it!


List #5: Customers

Once you close a deal, it’s pretty easy to hand off the customer to the service department and not invest too much time back into your customers.

However, according to GrooveHQ, companies that grow their retention rate by as little as 5% can see 25% to 95% growth in profits.

What does this mean for you?


Having a list of your customers will allow you to think of creative ways to build deeper relationships with them.

And by doing so, they will buy more, refer more and allow you to bank more.

For this one, keep it simple. Just like your Inbound Leads and Monthly Visitors lists, keep a filtered view of customers that are assigned to you.


Bonus Customer-Loyalty Idea:

Something our team does is pay close attention to our customers on social media, in meetings and in person to see what they like. By simply paying attention, you’ll be able to pick out things they like, such as:

  • Bands

  • Sports Teams

  • Hobbies

  • Heroes (People They Admire)

  • Favorite Restaurants

  • How They Like Their Coffee

For example, one day I was sitting in my office and one of our incredible inbound marketers, Ben, walked in and said, “Hey, did you see on Facebook that it’s Matt and Nikki’s anniversary next week?”

Twenty minutes later, we ordered a bouquet of flowers from for $40 and mailed them to our new clients.

They weren’t even one month in with Flight Media and we were sending customized gifts that WOW’d them. Use this list and try to do two random acts of kindness for your customers. It’ll transform your relationships.

Final Thoughts

Salesperson lists can play a very important role in helping you close more deals and staying more organized.

It only takes a few minutes to set up, but can save hundreds of hours of time and make thousands of dollars more.

If you’re currently using email as a way to track all your stuff, I highly recommend you get a CRM (like Hubspot, PipeDrive, or Active Campaign) and begin segmenting your target accounts, leads and customers.


If you have a CRM currently, create these different lists and send this link to your sales team. They’ll thank you for it.

What’s a list you currently use for your sales process?

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Josh Coffy

Josh is an entrepreneur at heart, dropping out of college to pursue his dream of owning his own business. Fast-forward five years later, and Josh’s unique ability to marry technology with creative marketing strategies has led to Flight Media’s steady and swift growth. Now one of the leading Inbound Marketing companies in Ohio, the U.S. and abroad, clients trust Flight Media’s expertise, agile approach, and transparency. You can find Josh at CrossFit, backpacking the West coast with his wife, Kelsey, or reading a personal development book from his ever-growing library.