When it comes to running your own business, staying organized with your company files and documents can feel like a daily hangover. We (business owners) tend to go from program to program, trying to find the features that best fit our organization, and there is always something that gets in the way of daily production.
Today, we look at two cloud services that are simple, streamlining, and user friendly:
Dropbox (since 2008): 100 million+ users
Google Drive (since 2012): 10 million+ users
When you take a quick look at the simple interfaces of both services, they seem to be almost one in the same. But differences start to rise to the surface with storage space, and features. Let's take an inside look.
When you download Google Drive and Dropbox, both integrate directly into your desktop folder or finder folder for Mac. This is a simple, yet useful feature as you don't have to open a program just to access your files. Speaking of files, Drives' Google Docs offers a cool interface in which you can create, share, and edit with other collaborates all in one place. This feature has it's ups and downs though, as you can only open these documents within Google Docs unless you export to Word or Open Office.
Side-Note: Drive isn't available for Linux users. So if that's you, Dropbox wins in your case!
When it comes to these comparisons, they are just cold hard facts.
For the free interface, Dropbox allows 2GB of storage against Drives' 5GB of free storage. Moving up the storage ranks, Dropbox has a $9.99 Pro plan allowing 100GB of storage and up to 500GB of storage for $49.99 per month.
Drive kills these numbers by offering 25GB for $2.49, and 100GB for $4.99. Heck, if you are crazy enough to pay $799 a month, you can have 16TB of storage.
In this case, Drive wins hands down.
Drive advances in the features section with a hard right upper cut to Dropbox. Drive offers features like PicMonkey (editing images,) Docs (editing documents,) DocuSign (sharing signatures online,) etc. It also helps that Drive is owned by Google, giving you easy and immediate access to all other Google services and features from the same login.
At this point, should we even go any further before declaring the winner? Well, for kicks and giggles, I digress.
Again, with flying colors, Drive allows you to support 30+ document types even when a certain program isn't installed on your computer. For example, in our media company, I can upload and share a photoshop file with someone who doesn't have photoshop, and they can view without purchasing and downloading the files. Pretty advanced right?....RIGHT?....RIGGGGGHT? ;-)
While Dropbox still allows you to view different file types, you can not edit any of them, giving yourself a major disposition in the convenience category.
This category allows Dropbox to throw one last solid punch before getting knocked out. Dropbox allows you to share files and documents straight from your file. You can share a link or even an entire folder that will automatically synchronize with anyone the folder is shared with.
Drive does offer the same, but in a different way. You can share via email, however, you can also give limited access to whoever you are sharing with. For example, I may have an Employee Onboarding document that I share with my Vice President and a new employee; I can make it so my VP has access to edit the document, and the new employee can only view it. Convenient.
Keep in mind that Air Drop is beautiful for you Mac'ers out there.
Without further adue, we announce the super-dope-heavy-weight-file-sharing-cloud-service champion of the worrrrlllllldddd. Google Drive.
But don't take my word for it, let's hear what you have to say in the comments below. Be sure to hit that shiny orange share button in the bottom right of your screen!